Description
We are currently looking on behalf of one of our important clients for an Office & Facilities Manager in Zurich Canton. This role is on a contracting basis for 12 months with the possibility of extension.
Your Role:
- Hold responsibility for the Management & Operations of an office environment (approx. 25 employees), ensuring it is clean, safe, productive, & well-maintained.
- Oversee company facilities, coordinate maintenance & repairs, manage vendors & ensuring compliance with health & safety regulations.
- Manage day-to-day office operations, including office supplies, mail & equipment.
- Implement office policies & procedures.
- Coordinate with an IT department on all office equipment.
- Oversee company car administration.
- Plan & manage facility central services such as reception, security, cleaning, waste disposal & parking.
- Manage contract & price negotiations with office vendors, service providers & office lease.
- Oversee the facilities & grounds to protect property & personnel against potential risks.
- Inspect equipment to ascertain if tampering has occurred & reports irregularities.
- Clear out & destroy an archive (old folders, etc.) that no longer needs to be kept.
- Provide support with tenders – supplement documents, obtain information, etc.
Your Skills & Profile:
- Proven experience as an Office Manager or Front Office Manager.
- A good knowledge of office administrator responsibilities, systems & procedures.
- Familiar with the basic principles of facility management.
- Proficient in MS Office (particularly MS Excel & MS Outlook).
Your Profile:
- Completed Higher Education, ideally focused on Business Administration, Facilities Management, or similar.
- A high level of drive, accountability & responsibility.
- Collaborative, confident, assertive, proactive, resilient, adaptable & positive.
- Excellent time management, organizational & planning skills & very proficient in multi-tasking & prioritizing work within fast-paced environments.
- Fluent German language skills (spoken & written to at least C1 Level) & business proficient English are mandatory requirements. Any French & Italian skills are advantageous.